1. INTRODUCTION
Sierra Leone lies on the West coast of Africa with a length of 28,000 square miles in length and bordered on the West by Guinea and Liberia with a population of seven million and ninety-two thousand one hundred and 13(7,092,113). It has a good diversity in the spot of pure factors that comprise diversified topography, climatic situation as perfectly as vegetation patterns. Sierra Leone has a Gross Domestic Product or service (GDP) of fewer than 7.5 %, with a reduced per capita revenue of citizens. The rationale for this appalling figure of GDP can be partly attributed to the mismanagement of sources( human and components) which are not accounted for by using supporting documents for the in general progress of the state. Hence the absence of transparency and accountability through records has frequently been the chronic records administration complications which impact each and every Ministries, Departments and Agency (MDAs). The persistent information management difficulties have been the contributing factors for the suffering of a wide greater part of Sierra Leoneans which solid the blame squarely on terrible governance. This problem has been manifested in the political dispensation of the earlier and present governments in excess of the manage of assets (human and supplies) for the in general progress of the country. As excellent governance problems become immensely crucial, records preserving need to be attentively compensated to. This is evidenced in the rights and duties of persons as information have endless primary price. On this note, it could be realised that any modern economic climate which can’t very regard report maintaining rarely build without having the existence of very good data. This is for the reason that data is viewed as a commodity vital to organizing for national improvement in this kind of an economy. In this vein the researcher propose to examine about the information management problem at Ministry of Finance and Economic Growth (MOFED) in improving accountability and transparency(sustainable improvement) in Sierra Leone.
1.1 Statement OF THE Difficulty
More than the decades a whole lot of concerns have been uncovered as pivotal to the recent challenges and important to the long term accomplishment of community sector records management in Africa, Sierra Leone to be unique:
The ineffective use of authorized framework that safeguards the conclusion earning about record classification, preservation, and destruction of documents is typically made in an abrupt way.
Report keeping challenges can not be accomplished with no the instruction of records personnel at the community sector.
It is nonetheless a truism that History Managers are not nicely compensated in terms of wage when compared to other informational practitioners such as accountants and finance officers and little appreciation of their undertaking. This small profile is essentially the outcome of inadequate means for documents retaining.
The lack of exploration programmes to promote data management troubles more commonly in and outside federal government to highlight the significant of high quality data holding for the delivery of accountable, powerful and successful, and clear federal government.
The deficiency of accessibility to properly-organised documents which can be used to formulate, apply, and taken care of helpful solutions. In Sierra Leone it is a prevalent observe in both authorities and private departments for records officers to eliminate and misfile record for the reason that of disorganized programs.
The price of documents and the details they comprise, as properly as their probable for exploitation, in guidance of superior governance (sustainable advancement), is not thoroughly appreciated and understood throughout Sierra Leone culture.
As a result based mostly on these difficulties highlighted higher than, the want to study on community sector information to boosting good governance prompted the researcher to examine about the document administration problem at community sector organisations specifically MoFED.
1.2 AIMS AND Targets OF THE Research
The most important Goal of the analyze will be to critically evaluate whether or not or not community sector data are made and managed efficiently and competently at the Ministry of Finance and Financial Improvement (MoFED) in maximizing superior governance, transparency and accountability in administration. Though the major aim of the study is to look into whether or not there is a documents administration department headed by the records supervisor in taking proper custody of all ministry information.
1.3 RELEVANCE OF THE Examine
The relevance of this research simply cannot be overemphasized. The examine is appropriate to the following beneficiaries.
Foremost is the Federal government of Sierra Leone as sponsoring agent in disbursing resources for the environment of organisation-vast common for the price tag of specific file products and gadgets for the management of documents. This will increase the government to decrease expenditure for data management equipment and provide in keeping the finances-line common. Also it will develop enhancement of the in general efficiency and efficiency in an organisation when price tag-advantage approach is preserved.
Also, the researcher is of the belief that the research will provide as a useful resource materials for the administration of documents across Government Ministries, Departments and Agencies (MDAs) of which MoFED is no exception. It will also enhance catastrophe management method for quicker and better administration selections across MDAs.
Further more, staff at MoFED will locate the analyze helpful as they will be capacitated in the administration of records and archival administration. For occasion enormous price tag is included in processing of MoFED records, but they have no staff members assigned to the duty of examining records insurance policies and methods, if any, with the goal of minimizing price tag. Thus the MoFED staff will be qualified for this activity.
Additionally, the analyze is appropriate to the MoFED administration/registry personnel as it will supply a superior product which can be produced into appropriate report management and archival treatments for implementation. Practically, MoFED administration must keep all data about the Ministry and so their registry/administration staff need to assimilate the emerging records management systems.
Finally, the general public extra so users and scientists, will locate the review appropriate as it permits them to have a greater comprehension of the administration of records, and will ensure that their information are effectively kept and appraised. Hence the proper to obtain information and facts by the general public will be improved for accountability and transparency.
1.4 Style and design OF THE Examine
The analyze will take into account specified variables linked to the development and administration of community sector records at MoFED. These are guidelines, rules, and criteria services, machines and materials latest, semi-present and non-present-day data preservation, security and teaching competency disposition and retention ICT superior governance (sustainable growth), transparency, accountability and corruption consumers and so on.
In this review the population will be stratified into a few types: Agreement Officer (CO), Civil Servant Officers (CSO) and other employees at MoFED. And the sampling system to be made use of is the very simple stratified randomized sampling strategy because of it heterogeneous mother nature of the population and homogeneous in stratum.The intended samples sizes will be: 30 Civil Servant Officers, 20 Deal Officers, and 10 for other personnel respectively.
Also, the methodology for this study will be each qualitative and quantitative strategies. For qualitative strategy observation and interviews will be performed and facts will also be elicited from text guides, journals and internet and for quantitative strategy questionnaires will be administered in gathering knowledge. The creator has currently manufactured an exploratory job interview from some senior and junior workers relating to the aforementioned variables to be integrated into the questionnaire for the main review.
Last but not least, for quantitative exploration strategy the handled information will be offered/scored in various formats in the subsequent chapters: tabulations, charts, graphs etc, and then interpreted and analyzed based on distinct targets relating to the administration of documents at MoFED. A Z-score and Probility worth will be employed to test speculation to demonstrate regardless of whether or not great documents preserving improve transparency and accountability at MoFED adminstrtion.
